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8 Jan 2018

Program Manager

Job Description

Job Details

Employer:           OXFAM

Job Title:              Program Manager

Job Type:             Full-Time

Location:              Burao – Somaliland

Category:            Other


Program Manager


Fulltime/ 40 hours a week


Start date February 1, 2018


6 months, renewable


Based in Burao, Somaliland


Issuing of contract is subject to funding by our donors.


Purpose of the position


To manage Oxfam’s Humanitarian Program in various locations around Burao, Somaliland, improve program quality and allow further expansion


Key Responsibilities


Representation: Representing Oxfam towards relevant stakeholder’s government officials, UN agencies and other NGO staff at field level as appropriate


Ensure that Oxfam is known and respected for the work conducted

Ensure that government agencies and civil society organisations are adequately involved in project activities

Ensure that Oxfam is adequately represented in formal coordination activities including clusters and informally recognised by stakeholders including local NGOs, INGOs and UN

Ensure the adequate inclusion and development of implementing partners towards the independent execution of programme activities.

Host and lead media and donor visits effectively to contribute to strategic planning

Implementation and reporting: Effectively manage implementation of projects with all departments


Coordinate the establishment of effective work- and supply plans with all departments

Establish an effective monitoring system

Take required action to ensure timely implementation of activities where necessary

In particular: Ensure that all activities are sensitive to community needs and gender issues, promote the full and equal participation of women in all aspects of the work and ensure that Oxfam’s Programme is an opportunity for peace making, not community division

Lead coordination with support departments in Juba on logistics, HR etc.

Provide strong narrative reporting and financial accounting in donor and internal reports

Base administration: Oversee and coordinate the safe and effective operation and administration of the base


Ensure staff safety and security procedures are monitored, updated and implemented. This will include risk- and threat analysis for Oxfam staff and programmes

Oversee recruitment, management and development of local staff in line with Oxfam policies, including training, disciplinary action, overall work morale, motivation and discipline at base level.

Ensure that project teams are adequately resourced and equipped to implement successfully

Coordinate the physical and HR development of the base using budget and resources effectively

Strategic planning and development:


Maintain situational awareness including current and upcoming opportunities, economic and political developments, humanitarian risks and challenges

Provide evidence and analysis for the development and implementation of current and future OGB programming.

Conduct ongoing monitoring and assessments and provide clear analysis of the humanitarian situation and of the Oxfam response ongoing and proposed. This will include strong consideration of gender and protection issues.

In close coordination with the Humanitarian Programme Manager, work to strengthen, refine and define the humanitarian strategy for the specific location

Develop a vision and strategy for the base and locality

Develop donor funding proposals in line with the humanitarian strategy and funding opportunities and needs

Develop contingency plans and exit strategy to cater for upcoming risks and future developments

Strategic planning and development: Information collection and management, strategic development, proposal writing


Skills and Competences


Degree in relevant discipline, including humanitarian or development studies, project management, economics, political science, anthropology, agronomic/agriculture etc.

Proven experience of effective organisation, organizational development and implementation of systemic approaches in challenging work environment

Effective communication internally and externally towards government and NGOs, donors, journalists and within matrix management: superiors, managers, technical experts.

Proven track record of effective management: Planning, monitoring, budget oversight, logistics, leadership

Experience in project delivery, specifically field experience. Experience in dynamic and/or insecure context advantageous.

Demonstrated experience of integrating gender, protection and diversity into emergency response programmes.

Very good command of English language in word and script. Proven donor reporting skills distinct advantage

Leadership capacity in management of field teams: Team building, ability to develop a common vision, maintain morale and discipline at base level. Capacity to support and develop staff. Previous experience in managing field teams distinct advantage.

Understanding of security risks and risk mitigation techniques

Evidence of project cycle management experience, including strategic planning, monitoring & evaluation.

Ability to reason and express approaches logically and concisely, convincing writing skills.

Strong analytical & conceptual thinking, proactive information gathering

Understanding of technical issues including any of the following: WaSH infrastructure and community programming, homestead farming, irrigation, extension work, fisheries, secondary processing, livestock programming, dairy industries, market-led-development, local economic development (LED), resilience and disaster-management programming, reconciliation and peace-building, early-warning-systems, community threat response mechanisms.

Experience of working with refugees or IDPs in a camp situation will be a distinct advantage; experience of South Sudan will be an added advantage.

Tenacity to work, live and deliver results in challenging environment

Operational independence in seeking and pursuing solutions

Diplomacy, tact and negotiation skills.

Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.

Sympathy with the aims, values and objectives of Oxfam.

Commitment to humanitarian principles and action.

To be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol).

Female candidates are strongly encouraged to apply.





How to Apply

HOW TO APPLY: Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between € 2962, -- to € 4557, -- gross based on 40 hours a week. R&R is part of the package.   Application procedure   Are you interested? Please use the link we provide below. Your application must be received by 7 January 2018 at the latest. Please note that only applications received using the link provided can be taken into consideration.

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